Privacy Policy

1. Introduction

KOL TRANSPORT LLC (“we,” “us,” or “our”) is committed to protecting the privacy and security of the personal information of our clients, website visitors, and business contacts. This Privacy Policy explains what information we collect through our website (www.koltran.shop) and related business activities, how we use that information, and the choices you have regarding your personal data.

By accessing or using our website, contacting us, or engaging our services, you acknowledge that you have read and understood this Privacy Policy. If you do not agree with the practices described in this policy, please do not use our website or provide us with your personal information.

This policy applies to all information collected through our website, email communications, telephone calls, and any other interactions you have with our company. We encourage you to read this policy carefully and to contact us if you have any questions about our privacy practices.

2. Information We Collect

We collect information that you provide to us directly, as well as information that is collected automatically when you interact with our website and services. The categories of information we may collect include the following:

Information You Provide Voluntarily: When you contact us through our website forms, send us an email, call our office, or otherwise communicate with us, we may collect your name, email address, phone number, company name, job title, and the contents of your message or inquiry. If you engage us for professional services, we may also collect billing information, business addresses, and project-related details necessary to perform the services.

Information Collected Automatically: When you visit our website, our servers may automatically record certain technical information, including your Internet Protocol (IP) address, browser type and version, operating system, referring URLs, pages viewed, the date and time of your visit, and other diagnostic data. This information is used to analyze trends, administer the site, and improve the overall user experience.

Information from Other Sources: We may receive information about you from publicly available sources, business partners, or referrals, to the extent permitted by applicable law. Where we combine information from different sources, we treat the combined information in accordance with this Privacy Policy.

3. How We Use Your Information

We use the information we collect for legitimate business purposes, including to respond to your inquiries, provide and improve our services, and communicate with you about matters relevant to our professional relationship. Specifically, we may use your information to:

• Respond to inquiries submitted through our website, email, or telephone and provide the information or services you request.
• Prepare proposals, quotations, and service agreements for prospective and existing clients.
• Deliver, manage, and improve our computer systems design and integration services.
• Send administrative communications, such as updates to our policies, service notifications, and account-related information.
• Maintain and secure our website, detect and prevent fraud or abuse, and ensure the technical functionality of our systems.
• Analyze usage patterns and trends to improve the design, content, and performance of our website.
• Comply with legal obligations, resolve disputes, and enforce our agreements.

We do not sell your personal information to third parties, and we do not use your information for purposes that are incompatible with those described in this policy without first notifying you.

4. Legal Basis for Processing

Where the General Data Protection Regulation (GDPR) or other data protection laws apply, we rely on one or more of the following legal bases for processing personal information:

• Performance of a Contract: Where processing is necessary to provide the services you have requested or to take steps at your request prior to entering into a contract.
• Legitimate Interests: Where processing is necessary for our legitimate business interests, such as improving our services, securing our systems, and communicating with clients, provided that such interests are not overridden by your rights and interests.
• Consent: Where you have provided your explicit consent to specific processing activities, such as receiving marketing communications. You may withdraw your consent at any time.
• Legal Obligation: Where processing is necessary to comply with applicable laws, regulations, court orders, or other legal processes.

If you have questions about the legal basis on which we process your personal information, please contact us using the details provided at the end of this policy.

5. Information Sharing and Disclosure

We do not share your personal information with third parties except in the limited circumstances described below:

• Service Providers: We may share information with trusted vendors and service providers who assist us in operating our website, hosting our systems, processing payments, or delivering services on our behalf. These providers are contractually obligated to protect your information and may only use it for the purposes we specify.
• Professional Advisors: We may disclose information to our legal, accounting, insurance, or other professional advisors where necessary to protect our business interests or comply with legal obligations.
• Business Transfers: In the event of a merger, acquisition, reorganization, or sale of all or a portion of our assets, your information may be transferred as part of that transaction, subject to appropriate confidentiality protections.
• Legal Compliance: We may disclose information where required by law, regulation, legal process, or governmental request, or where we believe in good faith that such disclosure is necessary to protect our rights, your safety, or the safety of others, or to investigate fraud or security incidents.

We will never rent or sell your personal information to third parties for their own marketing purposes.

6. Data Retention

We retain personal information only for as long as necessary to fulfill the purposes described in this Privacy Policy, unless a longer retention period is required or permitted by law. The retention periods we apply take into account the nature of the information, the purposes of processing, and applicable legal, accounting, and regulatory requirements.

In general, we retain inquiry and contact information for a period of time reasonably necessary to address your request and to maintain business records. Client-related records are retained for the duration of our engagement and for a reasonable period thereafter to support our professional obligations, including record-keeping and potential disputes.

When personal information is no longer needed, we take reasonable steps to delete, anonymize, or securely destroy it in accordance with our data management practices.

7. Data Security

We take the security of your personal information seriously and implement appropriate technical and organizational measures to protect it against unauthorized access, alteration, disclosure, or destruction. These measures include secure transmission protocols, access controls, encryption where appropriate, and regular reviews of our security practices.

However, no method of transmission over the Internet or method of electronic storage is completely secure. While we strive to use commercially acceptable means to protect your personal information, we cannot guarantee its absolute security. You are also responsible for safeguarding any credentials or sensitive information you provide to us and for maintaining the confidentiality of your communications.

If we become aware of a data security incident that affects your personal information, we will notify you and the relevant supervisory authorities as required by applicable law.

8. Your Rights and Choices

Depending on your jurisdiction, you may have certain rights regarding the personal information we hold about you. These rights may include:

• Access: The right to request a copy of the personal information we hold about you.
• Correction: The right to request that we correct inaccurate or incomplete information.
• Deletion: The right to request that we delete your personal information, subject to legal obligations to retain certain records.
• Restriction: The right to request that we restrict processing of your information in certain circumstances.
• Portability: The right to receive your personal information in a structured, machine-readable format where technically feasible.
• Objection: The right to object to processing based on legitimate interests or for direct marketing purposes.
• Withdrawal of Consent: The right to withdraw any consent you have provided at any time, without affecting the lawfulness of processing based on consent before its withdrawal.

To exercise any of these rights, please contact us using the details at the end of this policy. We will respond to verified requests within the time frame required by applicable law. Please note that we may need to verify your identity before processing certain requests.

9. Cookies and Tracking Technologies

Our website may use cookies and similar technologies to enhance your browsing experience, analyze site traffic, and understand how visitors interact with our content. Cookies are small text files stored on your device that allow us to recognize your browser and remember certain information.

We may use both session cookies, which expire when you close your browser, and persistent cookies, which remain on your device for a set period. The types of cookies we may use include strictly necessary cookies required for the functioning of the site, analytics cookies that help us understand usage patterns, and preference cookies that remember your choices.

You can control and manage cookies through your browser settings. Most browsers allow you to block or delete cookies, and you can configure your browser to alert you when a cookie is being set. Please note that disabling cookies may affect the functionality and performance of our website.

10. International Data Transfers

Your personal information may be processed and stored on servers located outside of your country of residence, including in the United States, where our company is based. Where we transfer personal data across international borders, we take steps to ensure that appropriate safeguards are in place to protect your information in accordance with applicable data protection laws.

Where required, we rely on recognized transfer mechanisms, such as standard contractual clauses, adequacy decisions, or other lawful means, to facilitate the lawful transfer of personal data. By using our website and services, you acknowledge that your information may be transferred to and processed in countries that may have different data protection standards than your own.

If you have questions about international data transfers, please contact us for more information about the safeguards we apply.

11. Third-Party Links

Our website may contain links to third-party websites, plugins, or services that are not operated by us. Once you leave our website, this Privacy Policy no longer applies, and we are not responsible for the privacy practices or content of any third-party websites.

We encourage you to review the privacy policies of any third-party website you visit to understand how they collect, use, and share your information. The inclusion of any link on our website does not imply endorsement by KOL TRANSPORT LLC of the linked site or its practices.

12. Children’s Privacy

Our website and services are not directed to children under the age of 16, and we do not knowingly collect personal information from children. If you are a parent or guardian and believe that your child has provided us with personal information, please contact us immediately, and we will take steps to remove that information from our systems.

If we become aware that we have collected personal information from a child without verification of parental consent, we will delete that information as soon as reasonably practicable, subject to applicable law.

13. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. When we make material changes, we will update the “Last Updated” date at the top of this policy and, where appropriate, provide additional notice on our website.

We encourage you to review this Privacy Policy periodically to stay informed about how we are protecting your information. Your continued use of our website or services after any changes to this policy constitutes your acceptance of the updated policy.

14. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us at:

KOL TRANSPORT LLC
9505 N Church Dr Apt 110
Cleveland, 44130
United States
Email: support@koltran.shop
Phone: +1 (814) 707-1217

We will acknowledge receipt of your request and respond within a reasonable time frame, and in no event later than required by applicable law.